Our organisation is Dedham Vale Lodge, meeting at 24-26 South St, Manningtree CO11 1BG, incorporated on 11th Sept 1979. Lodge number 8901.

It is The Dedham Vale's Lodge policy to uphold your privacy regarding any information we may collect from you or that you may provide to us, under the circumstances outlined below.

Therefore, we have crafted this privacy policy to help you comprehend how we collect, utilise, communicate, disclose, safeguard, and otherwise handle your personally identifiable information ("Personal Data").

We will exclusively collect and utilise your Personal Data where: we possess lawful grounds to do so, including compliance with our legal obligations; and where we have legitimate interests in using your Personal Data, provided your interests and fundamental rights do not supersede those interests.

For the purposes of the EU General Data Protection Regulation ((EU) 2016/679) ("GDPR"), we are considered the "data controller." If you have inquiries about this policy or how we utilise your Personal Data, please reach out to us via the contact details provided at the conclusion of this policy.

This policy takes effect as of 1st January 2023. We continuously review our privacy practices, thus, we may modify this privacy policy periodically. Please revisit this page frequently to ensure you are acquainted with its current contents.

1. Personal Data Collection via our Website

We solely gather Personal Data when you opt to engage with us on the Website in the following manners:

Activity: When you utilise the contact form or our email address to get in touch with us

Types of Personal Data Collected: Email address & any Personal Data you provide to us

We do not automatically collect specific information when you browse our Website.

2. Utilisation of your Personal Data

We will only employ your Personal Data when permitted by law. Typically, we utilise your Personal Data to:

• Process and respond to your messages and emails

• Address your inquiries, comments, and requests

3. Sharing of your Personal Data

We are committed to safeguarding your privacy and will not share your Personal Data with others, except as allowed by applicable law.

4. Ensuring the Security of your Personal Data

We have instituted security policies and technical measures to protect the Personal Data we collect. We maintain physical, electronic, and procedural safeguards in compliance with applicable law, including GDPR, to shield Personal Data from accidental loss, destruction, or damage, as well as unauthorised access, usage, and disclosure.

5. Retention Periods for the Use of your Personal Data

We will utilise and retain your Personal Data only for as long as necessary, considering the purposes outlined in this privacy policy and as otherwise communicated to you. We routinely review the Personal Data we retain and permanently delete or anonymise any Personal Data that is no longer required.

6. Children

We do not retain data of individuals known to us as under the age of 16.

7. Access to and Control over your Personal Data

You have legal rights under applicable law concerning your Personal Data. You can make the following inquiries or take actions at any time by contacting us via email [email address] or via our postal address "[Postal Address]":

• Inquire who is holding it and to whom it could be disclosed

• Request changes/corrections to your Personal Data

• Request the deletion of your Personal Data

• Object to the processing of your Personal Data

• Request restrictions on the processing of your Personal Data

• Withdraw any consents you have given us for the processing of your Personal Data

• Express any concerns you have about the use of your Personal Data by third parties

8. Change of Purpose

We will only utilise your Personal Data for the purposes for which it was collected, unless we reasonably determine that we need to utilise it for another reason that is compatible with the original purpose. If you require an explanation as to how the processing for the new purpose is compatible with the original purpose, please reach out to us. If we need to utilise your Personal Data for an unrelated purpose, we will notify you and explain the legal basis that allows us to do so.

9. International Transfers of your Personal Data

No data is transferred to organisations outside the EU.

10. Contact Us

Our complete details are provided at the beginning of this policy.

For Privacy Inquiries, please contact us via email: steve.h2.newman@btinternet.com